Under the direction of the Chief Transformation Officer (CTO), the Department of Labor – Apprenticeship Program Manager is responsible for the implementation and coordination of all aspects relating to the Associated Builders and Contractors Institute (ABCI) partnership, in addition to tracking Project LIFT pre-apprentice outcomes. This role will coordinate and ensure compliance with the apprenticeship program’s requirements approved by the US Department of Labor (DOL). This role incorporates apprenticeship support services, including the administrative operations of maintaining the pool of eligible apprentice candidates, as well as apprentice recruitment, retention, planning expansion of additional classes, scheduling and attending recurring partnership meetings, tracking action items and progress, and completing quarterly narratives. This position requires close coordination with ABCI and associating industry partners.
• Implement the Apprenticeship Program in conjunction with ABCI partnership to include expansion of the apprenticeship program to other sites.
• Maintain processes and procedures documentation for the program.
• Work closely with the Workforce Program Coordinator on recruitment strategies for potential apprentice candidates and instructors.
• Schedule, attend, and maintain meeting notes/action items for internal and partnership meetings.
• Coordinate property and equipment acquisition, disposition, and management in compliance with the grant requirements
• Work with industry, educational, and other identified stakeholders to develop pre-apprenticeships and registered apprenticeship programs (RAP) and/or identify newly registered apprenticeship programs that meet industry needs.
• Maintain grant compliance and quarterly reporting, including outcome measurement and grant budgets – taking responsibility for meeting high standards of effectiveness, timeliness, and completeness.
• Analyze data to identify trends and gaps to be addressed.
• Track progress toward organizational pre-apprentice and apprenticeship program outcomes and goals.
• Identify progress delivery improvements, industry engagement activities, outreach/communication mechanisms, and newly developed training programs to achieve or exceed metrics within the registered apprenticeship programs.
• Develop and implement appropriate program guidelines, processes, and procedures for grant deliverables.
• Develop expertise in apprenticeship and the Department of Labor grant.
• Collaborate with operations on pre-apprentice programs and apprenticeship class schedules/expansions.
• Work in partnership with the marketing department for social media, print, and other marketing opportunities.
• Work closely with the data team to gather data outcomes for reporting.
The duties and responsibilities listed above are intended primarily as illustrations of the various types of work that may be performed. The omission of specific statements of duties and/or responsibilities does not exclude them from the job if the work is similar, related, or a logical assignment to the job.
• Demonstrate strong leadership and communication skills.
• Strong ability to manage, prioritize, organize, and problem solve multiple tasks and projects.
• Maintain a high level of confidentiality.
• Exercise discretion and independent judgment with respect to matters of significance.
• Ability to organize information, materials, and ideas for effective program management, to analyze situations accurately, to problem-solve, and to make decisions.
• Ability to design and facilitate presentations effectively and present information to diverse groups including all levels of staff, community organizations, and employers.
• Ability to speak in front of large groups of individuals.
• Effective written communication, organizational, and computer skills. Proficiency in Microsoft 360 suite of products.
• Ability to communicate effectively and tactfully with clients and staff; and present a positive and professional image through all communications.
• Ability to analyze data, problem solve and understand complex situations.
• Ability to establish and maintain effective working relationships with other employees at all levels and the general public are required.
• Agile and collaborative team player who has a high level of initiative and self-motivation.
• Focused attention to detail and a high standard of excellence.
• Ability to work independently and as part of a team in a fast-paced, service-oriented work environment.
• Strong time management skills
• Organized, detailed and innovative.
• BA or advanced degree with 3-5 years of experience in program management or equivalent work experience.
• Experience in and demonstrated strong oral and written communication skills, as this position requires significant report writing responsibilities.
While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is also required to sit at a desk and use a computer. The employee is required to stand and walk. The noise level in the work environment varies. Specific vision abilities required by this job include close vision and ability to adjust focus. In addition, the employee must be able to lift up to minimum of 25lbs, able to work in non-air conditioned environment and to stay on feet for extended periods of time.
The physical demands and work environment described is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
